Policy on reporting arrangements to the registered person

The responsibilities of registered person for the company are numerous and far-reaching, with a full understanding of legal responsibilities at the forefront. The registered person holds ultimate responsibility for ensuring that the company is run in accordance with legislative requirements, DHSSPS minimum standards and other standards set by professional regulatory bodies and standard setting organisations and as such, it is imperative that reporting arrangements are appropriate to allow them to carry out their role effectively.

The nursing division team has been structured with effective checking and reporting in mind, and the responsibilities of each individual are understood. The management structure of the division members is as follows:

REGISTERED PERSON

Ensures registered nurse oversees recruitment of staff effectively
Ensures appropriate levels of insurance in place

REGISTERED MANAGER

Reports issues to Registered Person
Reviews complete file for each applicant to the register and confirms suitability for placement
Reviews the ongoing suitability of nurses being placed in assignments annually

RECRUITMENT DIRECTOR

Prepares monthly monitoring figures and audits service delivery in adherence with procedures
Deals with alert letter and issues around competence of staff

RECRUITMENT CONSULTANTS

Liaises with Registered Manager to confirm suitability of applicants for roles
Confirms assignments for candidates in line with recommendation of Registered Manager

COMPLIANCE OFFICERS

Complete and maintain all checks required by NHS Employment Check Standards and RQIA

Each member of the team is briefed on the importance of reporting anomalies or points of note to the Registered Person for their consideration and action. The Registered Person is then responsible for taking any and all action necessary in accordance with relevant legislation and obligations on behalf of the company. The information of interest to the Registered Person will come in the main from the Recruitment Manager via audit reports and analysis of complaints etc. and the Registered Manager (who in turn receives relevant information from all other team members).